How do you manage booth setup when products arrive late?

[castleexhibits]

I'm curious how other exhibitors handle situations where products, samples, or demonstration equipment arrive later than expected. Even when the booth structure is ready, a delayed shipment can affect the final display and leave the team rushing to make last-minute adjustments.

Do you usually prepare a backup display, coordinate closely with your shipping provider, or arrange an alternative demonstration until everything arrives? I'd also like to know how early you set deadlines for product delivery before the exhibition begins.

For businesses exhibiting at Trade Show World of Concrete 2027, transporting tools or larger equipment may require additional planning. Would working with a Trade Show Booth Builder in Las Vegas who can coordinate booth installation and logistics make these situations easier to manage?

What practical steps have helped you avoid delays or keep the booth presentable when something doesn't arrive on time?